Your new company
A well-established construction organisation based in Queensland, this company has over 30 years of experience in the industry. They specialise in a wide range of services, known for their extensive local building knowledge and expertise, they provide efficient and cost-effective solutions tailored to meet the needs of property owners and managers across the region.
Your new role
We are seeking a highly motivated and detail-oriented Contract Administrator to join our dynamic team. This role is integral to the successful delivery of our projects, encompassing responsibilities across the tendering, preconstruction, and construction phases. The ideal candidate will possess strong organisational skills, a proactive mindset, and the ability to manage multiple priorities effectively.
Contract Administration – Tender Phase
- Receive and manage tender packages.
- Maintain document control and formulate tender lists.
- Issue trade packages and compile project-specific scopes.
- Assist in the development of bid documentation and submission.
- Produce detailed methodology plans and other supporting documents.
- Review trade tenders and recommend selected trades for inclusion.
- Develop and present tender programs for review.
Contract Administration – Preconstruction Phase
- Generate head contracts, attachments, and special conditions for approval.
- Manage building approval processes, including deliverables checklists, fee payments, and submissions to certifiers.
- Coordinate finish selections and sample approvals.
- Maintain the design documentation register and ensure consultants have current revisions.
- Attend design meetings, issue minutes, and track action items.
- Assist in the development of revised WH&S plans.
Contract Administration – Construction Phase
- Prepare and distribute comprehensive site documentation packages.
- Generate trade letting advice and subcontract packages.
- Receive and verify executed subcontracts, including WH&S compliance and insurance documentation.
- Maintain a master variation register and incorporate adopted plan requirements into subcontract documentation.
- Manage trade RFIs, purchasing, and logistics tracking.
- Generate and submit progress claims and invoices to maintain cash flow.
- Oversee project invoices, trade progress claims, and retention management.
- Produce monthly project cost reports and distribute PCG reports.
- Maintain and update the drawings register, ensuring all trades receive current revisions.
- Procure final certification deliverables and submit for Certificate of Classification.
- Compile and submit Operations & Maintenance Manuals to the client, ensuring signed receipt.
What you'll need to succeed
To succeed in this position, you will need to be motivated, with a strong interest in the construction sector.
Proven experience in contract administration across all project phases.
Strong understanding of construction documentation and processes.
Excellent communication and coordination skills.
Ability to manage multiple tasks and deadlines efficiently.
Proficiency in document control and project management software is advantageous.
Ability to navigate Excel to an intermediate level
Eligibility to legally work and live in Australia permanently
What you'll get in return
The company offers a competitive salary package dependent on experience, along with numerous opportunities for professional development and career progression. Employees can expect to work in a supportive and collaborative environment, with access to a wide range of benefits and incentives designed to enhance their overall well-being and job satisfaction.
What you need to do now
If you’re interested in this role, click ‘apply now’ or for more information please contact Grace Dunn at Hays on 07 4049 2900 or email Grace.Dunn@hays.com.au
